Our Services

Office Relocation

Relocating an office can present stressful challenges. However, with careful planning and a strategic approach, an office move can be a seamless process. Since office relocations typically occur every 5-10 years, the process can feel unfamiliar. The key to success lies in breaking the move into manageable, well-organized steps. The Cityspace methodology simplifies office relocations by focusing on three critical areas, ensuring a smooth transition that is both efficient and stress-free.

Understanding
Client’s Brief

Site
Evaluation

Space Planning &
Concept Design

Budgeting &
Scheduling

Construction
Management

Furniture
Coordination

Post-Move
Support

❮

Understanding Client’s Brief

Access current headcount, culture and workflow
Identify goals

Site Evaluation

Visit potential locations
Evaluate suitability
Provide feasibility reports & cost estimates

Space Planning & Concept Design

Create optimised space plan
Develop design concept
Ensure compliance with building codes & standards

Budgeting & Scheduling

Provide cost breakdowns for the project
Create realistic timeline to meet deadlines

Construction Management

Provide cost breakdowns for the project
Create realistic timeline to meet deadlines

Furniture Coordination

Furniture procurement
Installation & support

Post-Move Support

Conduct final walkthroughs and snagging
Provide maintenance guidance and support

❯

Understanding Client’s Brief

Access current headcount, culture and workflow
Identify goals

Site Evaluation

Visit potential locations
Evaluate suitability
Provide feasibility reports & cost estimates

Space Planning & Concept Design

Create optimised space plan
Develop design concept
Ensure compliance with building codes & standards

Budgeting & Scheduling

Provide cost breakdowns for the project
Create realistic timeline to meet deadlines

Construction Management

Provide cost breakdowns for the project
Create realistic timeline to meet deadlines

Furniture Coordination

Furniture procurement
Installation & support

Post-Move Support

Conduct final walkthroughs and snagging
Provide maintenance guidance and support

Assessing your current and future needs

Before relocating, consider whether your current office can accommodate more people by optimising its use. Rather than focusing on small gaps, take a bottom-up approach to maximise the entire space. At Cityspace, we can help you adapt your office to meet growing needs. Just share your floor plan, and we’ll provide practical, cost-effective solutions.

Identifying the ideal location

Relocating your office starts with choosing the right location. For some industries, the choice is obvious. EC3 is a hub for the insurance industry, and Shoreditch houses many tech companies. For others, it depends on factors like brand alignment, client proximity, and costs. Your location should reflect your image, fit your budget and be convenient for employees while attracting and retaining talent. A good commercial agent can help you find the perfect space and negotiate terms.

Evaluating your new office space

Choosing the right office is key to supporting your company’s growth and budget. At Cityspace, we simplify this with our Evaluation Report—a complete appraisal including space planning, cost estimates, and a detailed review of building issues like safety and systems. If repairs are needed, we provide cost estimates to assist landlord negotiations; these reports have consistently saved our clients more than they cost.

FAQs

Absolutely, we can help you decide whether to stay where you are or to move to new premises. We can review your current office space and make recommendations on how to utilise this better, including considerations of space, workstyle and infrastructure. We can also help you identify and assess new locations, including helping you fulfil your current lease obligations to ensure a smooth exit.

We are well connected with property surveyors in all key locations and market areas. We can help provide searches showing properties available for let or sale. In addition to this, we are able to identify off market opportunities where the client is moving but has not yet informed their landlord or agent.

We can give you all the assistance you need to manage the exit from your current office in the smoothest and most cost-effective manner.

Dilapidations are part of our surveyors’ job, working out the most economical way to meet your lease obligations and get sign-off from your landlord. It’s a combination of design and surveying, looking at the legalities of the office lease and the covenants therein and, from the designer’s point of view, deciding what materials to use to satisfy the obligations.

We find that most clients’ attention gets focused on planning the move to their new office, and we therefore can help them at every step of the process, from assessing dilapidations work to be done, completing the works, and getting sign off from the landlord. To do this, we can work collaboratively with both property agents and your own lawyers.

Please contact us for a bespoke overview of properties available.

Yes, we have great experience of relocating companies, merging cultures and opening new offices.

We start with a master plan, bespoke to each client, which details all locations, the number of staff and the relocation plans, and work this through systematically to ensure that your complex programme is delivered on time and on budget.

The guide price per square foot is very wide as it depends on multiple factors, such as the finish required, how cellular the space is, the technology deployed and complexity of the building we are adapting. For an accurate estimate, we recommend getting in touch with us with the brief you have so that we can provide clearer information.

We have access to a number of accountancy professionals who can help you with calculating project capital allowances. We recommend you get into contact with us for further advice.

We manage relocations through our move management service, whereby we handle everything from planning through to logistics and the final move-in. With advanced planning, our team will time the project works and the move to avoid lease exposure on your current premises.

Through our move management service, we handle everything from planning through to logistics and the final move-in. The findings from our workplace consultation with you are used to understand space planning and where teams should be strategically located in the new office. We manage everything from removing your existing belongings, to storage, through to placing them in the new office.

Your premises and the location of it can have a huge impact on your business. The office location plays a big role in brand perception and can influence the way potential employees view your business, as well as clients. If your office is easy to get to and well situated in London, you may find the right talent are keen to work for your business. Similarly, you create a lasting impression on clients who may associate your industry with certain postcodes in London. For example, a tech company based in Shoreditch may give clients a better impression, due to its locality amongst other well-known tech companies. Similarly, a barristers’ chambers may benefit from being located in Holborn or Chancery Lane.

Relocating your business can have a significant (yet often subconscious) impact on the way the world perceives your brand, leaving a lasting impact.

Relocating an office is very complex and requires attention to detail and thorough logistical planning. When planned in good time and by an experienced team, the risks are minimal. However, if the right procedures are not followed, you could be at risk of a poorly timed move, which can lead to lease exposures, dilapidation costs or the new office not being ready for move-in. This can lead to significantly more costs in damage control and interim measures, as well as business disruption.

When following Cityspace’s protocol, all projects are completed to time and to budget, ensuring minimal disruption and no risk, with our track record of 100% of all projects being delivered to time and budget.

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